Create HealthForms.io Session

Create HealthForms.io Session

During setup, you must provide a session name, a support email address for participant questions, active start and end dates, and select a form. Each session also requires choosing a form flow, which determines whether submissions are reviewed manually or accepted automatically.

1. Navigate to https://app.healthforms.io/manage/ and login with your credentials.

2. Click "Sessions"

3. Click "Add Session"

4. Required Fields

  • Session Name
    Enter a clear, descriptive name so users can easily identify the session.

  • Support Email Address
    Used by participants to ask questions about the forms required for the session.
    Ensure the email address is actively monitored.

  • Start Date
    The date the session opens.

  • End Date
    The date the session closes.
    Users can only submit forms between the start and end dates.

  • Form
    Select the form that will be used for this session.

  • Form Flow Options
    When selecting a form, choose how submissions are processed.

    • Standard Flow
      Requires a reviewer to review and approve the form before it is accepted.
    • Automatic Flow
      Accepts the form immediately.
      No manual review is required.

    Select the flow option that best fits your review and approval needs.

5. Click "Save"


    • Related Articles

    • Navigating HealthForms.io Management App

      HealthForms.io Management App is structured into two main sections to streamline your navigation and management tasks: Global Area: This area allows you to manage overarching settings that affect the entire platform. Key Features: Users: Add, remove, ...

    • Session Editor

      The Session Editor allows administrators to manage all aspects of a session after it has been created. From the Session Editor, users can update session settings, manage forms, organize participants into groups, assign permissions, send invitations, ...

    • Accepting Invitations & Managing Multiple Family Members

      What is an Invitation? Each participant—whether a child or adult—receives a unique invitation email. This invitation gives access to upload health forms and manage event details. The email comes from no-reply@app.healthforms.io and contains a "Get ...

    • April 2026 Platform Improvements & New Features

      Release window: March 2, 2026 – April 16, 2026 New Features & Integrations Black Pug Software / 247Scouting Integration Our integration with Black Pug Software's 247Scouting platform is now complete. Camps and units already using 247Scouting for ...

    • Add Participant

      The manual participant process allows administrators to add individual participants directly to a session through the portal. Administrators can enter participant details, assign optional identifiers for integration with external systems, place ...